Got some changes on who manages what?
In this guide, I will walk you through changing the authorization for a list in SharePoint Online quite easily.
Let’s get started.
Changing Permissions for a List
Fortunately, changing the permissions in a list is straightforward.
Step 1: Access the permissions page
The first step is to navigate to the list you want to manage.
When you’re there, click the gear icon in the top-right corner and select the list settings option:
This will bring you to a page where you can see various options related to your list.
From here, select permissions for this list under permissions and management:
Nice! 
Step 2: Stop inheriting permissions
The step above should bring you to a page where you can see all users and groups that have access to the list.
Since we’re here to change the authorization of the list, you need to click the stop inheriting permissions button:
From here on, you will be able to manage users and groups separately from the main site.
Related: SharePoint Permissions: Best Practices to Implement
Step 3: Specific what you want to do
After clicking the button, you will need to decide what specific changes you want to make to the list permissions.
Here’s what you will see:
There are four important buttons here:
- Delete unique permissions (undo the button you clicked earlier)
- Grant permissions (add users or groups to the list)
- Edit user permissions (change existing permissions for users or groups)
- Remove user permissions (revoke access for a user or group)
If the person who will take top access is already on the list, you simply have to edit their user permissions.
Otherwise, you may need to grant permissions to the new admin and/or remove permissions from the previous one.
Why manage the list permissions?
Well, managing list permissions is important for controlling access in SharePoint Online.
The most important reasons include:
- Avoid having sensitive data to be shared unintentionally
- Ensures that only the right people have the permissions they need
- Reduce the risk of accidental changes or data leaks
Having proper permissions will make the SharePoint environment more secure and easier to manage.
In addition, the clear permissions structure will make audits and compliance checks easier to handle.
Always Use the Least Privilege Principle
If you’re not familiar with it, this principle means giving users only the access they need.
That’s to minimize the risk of unauthorized access as well as reduce the potential damage if there’s a compromise.
Whatever changes will be made to the list, I recommend applying the least privilege principle for security reasons.
Do you have any questions about how to change authorization for a SharePoint List? Let me know below.
For any business-related queries or concerns, contact me through the contact form. I always reply.
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